350 Tenny Street | Bloomsburg, PA 17815-3251
Business hours: 8 a.m. - 4 p.m., Monday - Friday
Phone: 570-784-9114
Fax: 570-387-8748

BOARD OF SUPERVISORS
MINUTES - JUNE 21, 2017

The Scott Township Board of Supervisors met on the above date in the Municipal Building, 350 Tenny Street (Espy), Bloomsburg, PA. The meeting was called to order at 6:30 p.m. and opened with the Pledge of Allegiance to the Flag. In attendance were Supervisors Paul R. Eyerly IV, Frederick D. Ackerman, Jr., and William G. Hafner. Solicitor Anthony J. McDonald from Marinos, McDonald & Knecht LLP, Police Chief Raymond J. Klingler, Maintenance Supervisor Mark J. Koons, and Secretary/Treasurer Brittany M. Stasik were also in attendance.

Regarding the letter of resignation from Donald L. Coleman, Sr., dated June 5, 2017, Mr. Ackerman made a motion to accept the letter of resignation with regrets. Mr. Hafner seconded and the motion carried 3-0.

Supervisor Lanny R. Sheehan tied in by telephone.

Mr. Eyerly read Resolution 6-21-2017, which honored and recognized Mr. Coleman for his service to his township and his country. (See attached copy.) Mr. Eyerly thanked the Coleman family for attending. Mr. Ackerman made a motion to adopt the Resolution and Mr. Hafner seconded. The motion carried 4-0.

Regarding the New Business item to fill the Supervisor vacancy, Mr. Eyerly stated this appointment would be for the remainder of 2017. Mr. Eyerly recommended Ms. Kathleen Lynn. Mr. Hafner recommended Mr. Dennis N. Wildt. Mr. Eyerly and Mr. Ackerman were in favor of appointing Ms. Lynn to fill the position. Mr. Hafner and Mr. Sheehan were in favor of Mr. Wildt. A majority vote of the Board is required for the appointment to be approved. In order to fill the vacancy, Mr. Eyerly, Mr. Hafner and Mr. Sheehan voted for Mr. Wildt. Mr. Ackerman again voted for Ms. Lynn.

Mr. Hafner made a motion to appoint Mr. Eyerly to fill Mr. Coleman’s position on the Administration Committee. Mr. Ackerman seconded and the motion carried 3-0, with Mr. Eyerly abstaining.

Mr. Eyerly noted another member will likely need to be appointed to the Planning Commission for January 2018, due to Ms. Kathleen Lynn running for Supervisor on the November ballot.

APPROVAL OF BILLS TO BE PAID
The General Fund bills to be paid were presented as two transfers of electronic funds and check numbers 14560 and 14567—14609 for $121,457.64. In addition, Liquid Fuels Fund bills to be paid were presented as check numbers 1659—1665 for $11,401.27. Mr. Hafner made a motion to approve the bills to be paid, totaling $132,858.91. Mr. Ackerman seconded and the motion carried 3-0, with Mr. Eyerly abstaining due to a conflict of interest regarding the Press Enterprise payment, check number 14560.

Mr. Sheehan exited the telephone tie-in.

QUESTIONS FROM THE AUDIENCE
None appearing.

APPROVAL OF MINUTES
Minutes of the May 17, 2017 meeting were presented for approval. Mr. Hafner made a motion to approve the minutes as presented. Mr. Eyerly seconded the motion, which carried 3-0.

APPROVAL OF MONTHLY REPORTS
The May Budget, Police, Roads, Treasurer’s, Zoning, and Tri-County COG IBC Inspection Service Reports were presented for approval. Mr. Hafner made a motion to approve the reports as presented. Mr. Ackerman seconded and the motion carried 3-0.

SUBDIVISION & LAND DEVELOPMENT
Regarding the Brown’s Landscaping Preliminary Land Development Plan, Matthew Laidacker, PLS, of Orangeville Surveying Consultants, Inc., attended to present the owner, Brian Brown. The parcel is located along Route 11, next to Bloomsburg Mulch & Supply Co., which is also owned by Mr. Brown. To avoid having another driveway entrance from Route 11, the property would be accessed from the driveway for the Bloomsburg Mulch & Supply Co. PennDOT has granted a Highway Occupancy Permit. Mr. Brown is seeking Preliminary Plan approval in order to construct the improvements, except for the building. Township Engineer Todd Pysher, of Pysher & Associates, Inc., reviewed the Plan in a letter dated June 20, 2017, and listed two items. The County Planning Commission reviewed the Plan. The Township Planning Commission reviewed the Plan and recommended approval with the condition that Mr. Pysher’s comments are satisfied. Mr. Ackerman made a motion to approve the Preliminary Land Development Plan with the granting of the waivers requested in Mr. Laidacker’s letter of May 2, 2017, and with the stipulation that no construction associated with the proposed commercial building may occur until the Developer submits, and the Township approves, a final land development plan. Mr. Hafner seconded and the motion carried 3-0.

The Marda Real Estate, LLC, (Hamilton Dental Office) financial security release request was presented. Mr. Pysher reviewed the request in a letter dated June 21, 2017, and recommended that the Board authorize the release of all of the financial security. Mr. Ackerman made a motion to release the full amount of the Letter of Credit. Mr. Hafner seconded and the motion carried 3-0.

Regarding the financial security release request for the Fairfield Inn & Suites Land Development, Mr. Pysher reviewed the request in a letter dated June 21, 2017. He recommended the release of the remaining amount, subject to the following conditions:

  1. Submit as-built drawings of all stormwater management facilities, to be reviewed by the Township Engineer, and
  2. Any construction deficiencies that are not compliant with the Township Stormwater Management Ordinance must be rectified.
Mr. Hafner made a motion to authorize the release of the remaining financial security, subject to the two conditions listed above. Mr. Ackerman seconded and the motion carried 3-0.

OLD BUSINESS
Regarding the MS4 program, Mr. Eyerly stated the next meeting will be held on Friday, June 23.

Regarding the three ordinances, Mr. Eyerly noted the advertising requirements were met. Mr. Hafner made a motion to adopt Ordinance No. 6-21-17A, which amends the parking regulations. Mr. Ackerman seconded and the motion carried 3-0

Regarding Ordinance No. 6-21-17B, Mr. Eyerly made a motion to adopt the ordinance, which amends Chapter 120 concerning snow removal from sidewalks. Mr. Ackerman seconded and the motion carried 3-0.

Ordinance No. 6-21-17C amends Chapter 41 regarding control of dogs. Mr. Hafner made a motion to adopt Ordinance No. 6-21-17-C and Mr. Ackerman seconded. The motion carried 3-0.

Regarding the telephone provider, Mr. Eyerly stated three phones lines through PenTeleData with caller ID would be $176.91 per month. The cost of three landlines from Verizon would be $131.25 per month, but that does not include long-distance. Ms. Stasik stated she could not get a firm quote on the cost of long-distance, but was told it would be in the range of 5 cents to 8 cents per minute. Verizon offers service on a month-to-month basis or a two-year contract, which would be $1.95 cheaper per month. Mr. Hafner recommended trying the Verizon service on a monthly basis and that would enable the Township to determine roughly how much long-distance service is used. Mr. Eyerly also recommended using the Verizon landline, especially as a safety factor since the phone lines would still be working even if there is a problem with the cable service or electricity. Mr. Eyerly made a motion to switch the telephone connections to Verizon landlines and to retain three lines. Mr. Ackerman seconded and the motion carried 3-0.

Regarding the Park Grant, Ms. Stasik stated the park study committee will meet with the consultants from Urban Research & Development Corporation on July 29.

Regarding the flood buyout program, Mr. Eyerly stated PEMA will not amend the contract to allow Columbia County to administer the grant on behalf of the Township. However, PEMA granted an extension to the end of December 2017. Mr. Eyerly will double-check with the U.S. Dept. of Housing and Urban Development regarding whether they would waive certain policy adoption requirements.

Regarding the need for the municipal building roof repair, Mr. Koons stated he is waiting for one more contractor’s quote. This was tabled until the next meeting.

Regarding the use of the empty lots from the previous flood buyout, Mr. Eyerly noted the Planning Commission’s recommendation as listed in their meeting minutes of June 28, 2017. The Board did not stipulate any uses for the lots at this time.

Regarding the codification update, Ms. Stasik requested that the Board decide how many new Ordinance books should be ordered. Discussion ensued. The Board directed Ms. Stasik to order ten code books in plain binders.

NEW BUSINESS
The Township received an application for a Special Exception from Andrea Geraghty, Esquire, of Meyer, Unkovic & Scott LLP, on behalf of Community Options, Inc. In the attached letter, dated June 14, 2017, Ms. Geraghty wrote, “It is my understanding that the Township has agreed to waive the fee for this Application.” Mr. McDonald and Ms. Stasik both stated that they never told anyone from the firm that they did not have to include the $500.00 filing fee. Ms. Stasik enumerated some of the costs involved with each application, such as advertising requirements, mailing costs to notify all property owners located with 500 feet of the property in question, and attorney and stenographer fees. Discussion ensued regarding whether the fee was ever waived for applicants in the past. Mr. Eyerly stated that it would be prudent on behalf of the taxpayers that the Township is not using taxpayer funds for costs that normally would be the responsibility of the Applicant who is requesting a hearing. Mr. McDonald stated he will check with Ms. Geraghty to find out why she felt the fee was waived. Mr. Eyerly made a motion of conditional waiving of the fee based on Mr. McDonald, Ms. Stasik and Mr. Eyerly determining that there was a valid reason for the Applicant concluding that the fee had been waived. Mr. Hafner seconded and the motion carried 3-0.

Mr. Ackerman made a motion to adjourn. Mr. Hafner seconded and the motion carried 3-0. The meeting adjourned at 7:51 p.m.

Respectfully submitted,
Brittany M. Stasik
Secretary/Treasurer

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